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Posted : Tuesday, March 19, 2024 11:50 PM
The Palmer In-Court Division of the Alaska Court System (ACS) is accepting applications for a Courtroom Judicial Assistant (salary range 12) who will be responsible for maintaining a quality record of all court proceedings.
Regular job duties will include: CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES! Ensure the production of a clear and completely understandable record of all court proceedings by monitoring electronic recording equipment in accordance with established standards; Maintain detailed, accurate, and legible log notes which correlate to the audio recording; maintain and promote proper courtroom decorum in apparel and demeanor; Prepare the courtroom for hearings each day; set up, organize, and maintain courtroom including the operation and testing of recording equipment, including recognizing damaged or malfunctioning equipment and taking appropriate action; set up videotapes, prep files, post calendars, and replenish supplies and forms; Facilitate the timeliness of hearings by gathering parties, calling for defendants in-custody, placing calls for telephonic hearings, and relaying information to the judge or judicial assistant regarding status; Administer oaths, distribute temporary orders, and presentence orders; Responsible for care and maintenance of exhibits from the time they are admitted to the time they are returned or put into storage at end of trial; Responsible for the safety, comfort, and well-being of jurors during jury trials; responsible for playbacks of testimony during deliberation, ensuring the jury hears only those portions approved by the judge; Conduct grand jury and judgment debtor examinations; Fill in as backup to the evening and weekend in-court clerk when needed; Out of court duties include prepare log notes, archive recordings, finish log notes from previous hearings, calendar future events, and process requests for tape/CD duplication and grand jury transcripts; Assist other departments and act as bailiff when needed; other duties as may be assigned by the supervisor or Clerk of Court.
The ideal applicant will possess the following knowledge, skills, abilities and experience.
Please detail your experience in the required letter.
Experience providing superior customer service, outstanding work habits regarding punctuality, dependability, and use of leave.
Excellent organizational skills and the ability to establish priorities.
Ability to handle stressful and sometimes hostile situations with tact and diplomacy.
Experience multi-tasking and working with numerous interruptions without losing track of each assignment.
Experience in data entry.
Experience processing detailed documents or a detailed workload with consistency and accuracy.
Experience working independently and as part of a team in a detail-oriented environment.
Proficiency using MS Word, Excel, and Outlook.
The Work Schedule Full-time court employees are currently scheduled to work 37.
5 hours per week.
The work hours for this position are Monday – Friday, 8:00 a.
m.
to 4:30 p.
m.
with a one-hour lunch break.
Typical Benefits Available to Full-Time Employees 11 paid holidays per year Medical and dental coverage for employee and eligible dependents Vision plan (optional) Employer-paid Basic Life insurance with additional coverage available Membership in the Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security Alaska Deferred Compensation Plan (optional) Personal leave accrual See https://doa.
alaska.
gov/drb/index.
html for additional information.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System.
Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit: https://www.
courts.
alaska.
gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information This applies to your application submission.
Documents to be Attached to the Application (REQUIRED): A letter of interest, completed per the instructions below.
Post-secondary transcripts, if using education to meet minimum qualifications.
Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application): Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.
gov.
Your letter of interest should: 1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
4) Incorporate how you meet the listed knowledge, skills, and abilities.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net).
Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.
Acceptable websites include: www.
ratatype.
com and www.
typingtest.
com.
In addition, keyboarding tests are given at any Alaska Job Center location.
A list of locations is available at: https://www.
jobs.
state.
ak.
us/offices.
WORK HISTORY If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.
Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.
If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.
If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.
Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above.
Unfortunately, we cannot always interview all applicants.
If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.
If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.
Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK A background check will be conducted prior to an employment offer being made.
Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.
If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242.
The Court System reserves the right to confirm all background information.
Contact Information Contact Title: Recruitment E-Mail: recruitment@akcourts.
gov Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone Number: (907) 264-8242 The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package.
The following are typical benefits available to full-time employees.
Actual benefits received may differ by position type or be prorated for other than full time work.
Membership in the Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security Medical and dental coverage for employee and eligible dependents Vision plan (optional) Employer paid Basic Life Insurance with additional coverage available 11 paid holidays per year Personal leave accrual based on years of creditable state service Option to enroll in the Alaska Deferred Compensation PlanFor more information on the Alaska Court System, please visit: https://www.
courts.
alaska.
gov
Regular job duties will include: CLICK HERE FOR A MESSAGE FROM ONE OF OUR RETIRED CHIEF JUSTICES! Ensure the production of a clear and completely understandable record of all court proceedings by monitoring electronic recording equipment in accordance with established standards; Maintain detailed, accurate, and legible log notes which correlate to the audio recording; maintain and promote proper courtroom decorum in apparel and demeanor; Prepare the courtroom for hearings each day; set up, organize, and maintain courtroom including the operation and testing of recording equipment, including recognizing damaged or malfunctioning equipment and taking appropriate action; set up videotapes, prep files, post calendars, and replenish supplies and forms; Facilitate the timeliness of hearings by gathering parties, calling for defendants in-custody, placing calls for telephonic hearings, and relaying information to the judge or judicial assistant regarding status; Administer oaths, distribute temporary orders, and presentence orders; Responsible for care and maintenance of exhibits from the time they are admitted to the time they are returned or put into storage at end of trial; Responsible for the safety, comfort, and well-being of jurors during jury trials; responsible for playbacks of testimony during deliberation, ensuring the jury hears only those portions approved by the judge; Conduct grand jury and judgment debtor examinations; Fill in as backup to the evening and weekend in-court clerk when needed; Out of court duties include prepare log notes, archive recordings, finish log notes from previous hearings, calendar future events, and process requests for tape/CD duplication and grand jury transcripts; Assist other departments and act as bailiff when needed; other duties as may be assigned by the supervisor or Clerk of Court.
The ideal applicant will possess the following knowledge, skills, abilities and experience.
Please detail your experience in the required letter.
Experience providing superior customer service, outstanding work habits regarding punctuality, dependability, and use of leave.
Excellent organizational skills and the ability to establish priorities.
Ability to handle stressful and sometimes hostile situations with tact and diplomacy.
Experience multi-tasking and working with numerous interruptions without losing track of each assignment.
Experience in data entry.
Experience processing detailed documents or a detailed workload with consistency and accuracy.
Experience working independently and as part of a team in a detail-oriented environment.
Proficiency using MS Word, Excel, and Outlook.
The Work Schedule Full-time court employees are currently scheduled to work 37.
5 hours per week.
The work hours for this position are Monday – Friday, 8:00 a.
m.
to 4:30 p.
m.
with a one-hour lunch break.
Typical Benefits Available to Full-Time Employees 11 paid holidays per year Medical and dental coverage for employee and eligible dependents Vision plan (optional) Employer-paid Basic Life insurance with additional coverage available Membership in the Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security Alaska Deferred Compensation Plan (optional) Personal leave accrual See https://doa.
alaska.
gov/drb/index.
html for additional information.
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System.
Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit: https://www.
courts.
alaska.
gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).
Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information This applies to your application submission.
Documents to be Attached to the Application (REQUIRED): A letter of interest, completed per the instructions below.
Post-secondary transcripts, if using education to meet minimum qualifications.
Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED): If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application): Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
LETTER OF INTEREST Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.
gov.
Your letter of interest should: 1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
4) Incorporate how you meet the listed knowledge, skills, and abilities.
The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net).
Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.
Acceptable websites include: www.
ratatype.
com and www.
typingtest.
com.
In addition, keyboarding tests are given at any Alaska Job Center location.
A list of locations is available at: https://www.
jobs.
state.
ak.
us/offices.
WORK HISTORY If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.
Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.
If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.
If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.
Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above.
Unfortunately, we cannot always interview all applicants.
If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.
If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.
Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK A background check will be conducted prior to an employment offer being made.
Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.
If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242.
The Court System reserves the right to confirm all background information.
Contact Information Contact Title: Recruitment E-Mail: recruitment@akcourts.
gov Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone Number: (907) 264-8242 The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package.
The following are typical benefits available to full-time employees.
Actual benefits received may differ by position type or be prorated for other than full time work.
Membership in the Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security Medical and dental coverage for employee and eligible dependents Vision plan (optional) Employer paid Basic Life Insurance with additional coverage available 11 paid holidays per year Personal leave accrual based on years of creditable state service Option to enroll in the Alaska Deferred Compensation PlanFor more information on the Alaska Court System, please visit: https://www.
courts.
alaska.
gov
• Phone : (907) 264-8242
• Location : Palmer, AK
• Post ID: 9146672787
