Law Office Assistant 1/2 Flex

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
This position is flexibly staffed.
The level of the job offer will be based on the selected candidate’s credibly possessed and proven competencies.
If hired at the lower level, you will be promoted to the higher level after completing the training plan and demonstrating competency in the work.
This position will be filled at either the 1 or 2 level depending on the applicant's qualifications and job experience.
It is recommended that you apply for all levels if you are qualified.
What You Will Be Doing: This position provides legal clerical support to attorneys in the Anchorage Administration Section through the independent performance of typing, composing, and processing general correspondence and legal documents; processing mail, filing and providing general office support.
This position assigns, opens, closes, and archives case files for legal cases; generates minor legal pleadings, obtains case-related records, maintains office supplies, and other duties as assigned.
Our Organization, Mission, and Culture: With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, Office of Public Advocacy (OPA) advocates for abused and neglected children in protective proceedings and for victims of elder fraud, provides public guardianship for incapacitated adults, and provides attorney services for respondents in adult guardianship proceedings, adults and children in Child in Need of Aid cases, and defendants in conflict criminal cases received from the Public Defender Agency.
The Benefits of Joining Our Team: Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans while enhancing your office skills and legal acumen.
The Working Environment You Can Expect: The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska.
We are located directly across from the Hotel Captain Cook and are within walking distance of many great restaurants and coffee shops.
Who We Are Looking For: To be successful in the position, the ideal candidate will possess the following knowledge, skills, abilities, and experience: Effective Organizational Skills Excellent Verbal and Written Communication Skills Solid Time Management Skills Strong Attention to Detail Proficiency in Database Entry and the Use of Microsoft Office Special Note: This position may be required to obtain a Notary Commission.
Alaska Notary Law - Title 44, chapter 44.
50.
Minimum Qualifications PI01A1 – Law Office Assistant 1 One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
Substitutions: Any combination of post-secondary education from an accredited college or university (2.
67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.
An associate’s degree or specific vocational-technical certification in a legal support career area (e.
g.
, paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.
Vocational-technical certification in a generalized business support career area (e.
g.
, administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.
PI01A2 – Law Office Assistant 2 One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
Substitutions: A bachelor’s degree in a legal field of study may substitute for the required experience.
An associate’s degree or specific vocational-technical certification in a legal support career area (e.
g.
, paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.
Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.
67 semester hours or 4 quarter hours equal one month).
Vocational-Technical Certification in a generalized business support (e.
g.
, administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.
Additional Required Information At time of interview, please provide the following: Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using to verify that you meet the minimum qualifications.
Three (3) professional references, two (2) of whom have previously supervised you, including current daytime phone numbers.
Past three performance evaluations or letters of recommendation.
Please read the below information carefully.
This applies to your application submission.
SUPPLEMENTAL QUESTIONS: For your application to be evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE: If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
SCOPE: This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
https://doa.
alaska.
gov/dop/serviceCenters/alaskaRes/ APPLICATION NOTICE: You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: https://doa.
alaska.
gov/dop/workplace/help/ MULTIPLE VACANCIES: This recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
NOTICE: If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.
com’ domains.
For information on allowing emails from the ‘governmentjobs.
com’ domains, visit the Lost Password Help page located at https://www.
governmentjobs.
com/OnlineApplication/User/ResetPassword.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to recruitment.
services@alaska.
gov.
For applicant password assistance please visit: https://www.
governmentjobs.
com/OnlineApplication/User/ResetPassword Contact Information For specific information in reference to the position, please contact the hiring manager: Amy Hoagland, Administrative Officer 1 Phone: 907-269-3518 amy.
hoagland@alaska.
gov Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits.
(Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See https://doa.
alaska.
gov/drb/programs/index.
html for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee https://doa.
alaska.
gov/drb/retirement/index.
html for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year