Chickaloon Village Traditional Council
Internal/External Position Announcement
Job Title: Executive Assistant
Department: Administration
Reports to: Executive Director
Position Summary: The Executive Assistant (EA) reports directly to the Executive Director (ED) and provides exemplary, professional assistance to the Traditional Council.
The EA coordinates all Traditional Council Meetings, Committee Meetings, government-to-government, and other meetings as assigned, and works with the ED to ensure tasks and correspondence from the meetings are disseminated and managed through to completion.
The EA works on a variety of special projects as assigned including the creation of reports and documentation associated with grants.
Additionally, this position provides administrative assistance to other Department Directors, as assigned by the ED.
This is a full-time position (40 hours per week), with benefits, including paid leave, 15 paid holidays, cafeteria, health insurance and/or 401(k) retirement plan options.
Here’s What you Can Expect on a Typical Day: You will start your day by enjoying a cup of coffee or tea with the Executive Director to determine daily/weekly priorities.
You may set up an upcoming hybrid meeting, take meeting minutes and assign out tasks as identified in the meeting.
You may also be asked to complete some of the letters or tasks identified in the meeting.
You will set the follow up meeting by sending out calendar invites.
You will be responsible for maintaining a project management log of outstanding tasks for our various committees and following up with the Executive Director to strategize and ensure the successful completion of all assignments.
Here’s What We are Looking For:
• 2 to 3 years of administrative experience, previous experience as an executive assistant is preferred.
Technical writing experience is desired.
• Someone who has excellent interpersonal skills including the ability to work effectively with people from diverse backgrounds; establish and maintain cooperative relationships and work successfully as a member of a team.
• Someone who has excellent time management and organizational skills with a proven ability to meet sometimes competing deadlines.
• Someone who is solution-focused, likes to problem solve, and has the ability to function well in a high-paced and at times stressful environment.
• Someone with excellent verbal and written communication skills
• Someone who can accurately type a minimum of 50 words per minute.
• Proficient with Microsoft Office Suite and the ability to learn and embrace new or updated software.
• Someone with a High School degree or G.
E.
D.
is required.
• Someone who can pass a federal and state background check and complete at a frequency of every two years.
• Must have a valid Alaska driver’s license and be insurable on CVTC’s insurance policy.
• Qualified applicants may be requested to complete a skills demonstration.
Physical Requirements
• Prolonged periods of sitting at a desk and working on a computer
• Standing or moving for long periods of time.
• Must be able to lift at least 10 - 30 pounds at times.
AN/AI Preference:
Except as provided by the Federal Indian Preference Act, Title 25 USC 45 – 46, there will be no discrimination in selection process for this position because of race, color, age, sex, national origin, physical handicap, marital status, political membership, or non-membership in an employee organization.
As allowed in P.
L.
93-638, preference for employment will be given to Alaska Native and American Indian peoples.
Applicants, please apply by 9:00AM on Monday, December 18th.
Please contact HR at 907-761-3919 or vfrockstad@chickaloon-nsn.
gov with any questions.
Please visit chickaloon-nsn.
gov/employ and select the job link for “Executive Assistant” to apply.
A fully completed CVTC employment application, resume and cover letter are required to be considered for this position.
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