Administrative Assistant 1

This recruitment is open to: Alaska Residents only What you will be doing: This position provides administrative staff support to the Division of Homeland Security and Emergency Management Staff while performing duties including: office management, administration, policy and procedures, travel, payroll, human resources coordination, fiscal responsibility, and emergency and disaster response.
Our organization, mission and culture: The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management, to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.
The benefits of joining our team: When you become a part of our administrative/logistics/budget support team, you play a vital role in making a difference in the lives of Alaskans and supporting a resilient and prepared Alaska.
Our team's work is often time-critical, fast-paced, and constantly changing.
As a State of Alaska employee, you have access to paid vacation time, flexible work schedule, and union memberships, medical, dental, vision, prescription, and retirement and benefits plans.
The working environment you can expect: This position is located at Joint Base Elmendorf-Richardson (JBER) in the National Guard Armory, which provides ample parking, a secure building, paved trails for break time walking or jogging, an on-site, no-cost fitness center and on-site café/grill for convenient breakfast and lunch.
To learn more about the Division of Homeland Security and Emergency Management, visit www.
ready.
alaska.
gov.
We are looking for applicants with these knowledge, skills, abilities and experiences: Knowledge of reviewing timesheets for accuracy with overtime and alternate workweeks and processing payroll in IRIS HRM.
Ability to multi-task, establish priorities, organization, attention to detail, work independently, and work well under pressure with numerous interruptions.
Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
Computer Skills: Uses computers, software applications (Word, Excel, Outlook, Teams, Adobe Acrobat), databases, and automated systems to accomplish work.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments promptly; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Additional notes- In the case of a disaster or emergency, work may require periodic, 24-hour on-call duty and travel to remote locations in small aircraft and boats, and may involve exposure to inherently hazardous or potentially dangerous environmental conditions.
*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE* The successful applicants must pass a federal background check to qualify for military base access, which is required with this position’s work location on base.
The background check will include fingerprinting.
All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access.
Also, you must be able to maintain the clearance throughout your employment.
Using a private vehicle will require a valid Alaska Driver's License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.
State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State’s control.
Minimum Qualifications Six months of advanced clerical experience.
This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
(Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
) Special Note: Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.
Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information At the time of interview, please provide: Three (3) professional references we may contact by phone.
Please include name and daytime telephone number.
Three (3) performance evaluations OR three (3) letters of recommendation (or a combination).
Copy of your valid driver license.
Transcripts, only if using education to meet the minimum requirements for this job classification.
SPECIFIC REQUIREMENTS: Must be willing and able to travel within the state, including very remote areas or out of state on an as needed basis.
Transportation can be via commercial airlines (big and small), very small planes, helicopters, boats, snow machines, and all-terrain vehicles to remote areas of the state in support of the division’s mission.
Must be willing and able to respond to catastrophic disaster emergencies where response is likely to impose more stringent physical and mental requirements such as rapid deployment away from home and family, changed work times (day vs.
night) and longer shifts (12 hours or more), working in austere facilities and frequently at tasks very different from day-to-day assignments, and living in sometimes sparse accommodations, similar to outdoor camping and can include: tents, sleeping bags, cabins, gymnasium floors, etc.
EDUCATION: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications.
If you cannot attach it to your application, email or fax it to the contact provided in the job posting.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
SUPPLEMENTAL QUESTIONS: For your application to be considered complete and evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
MULTIPLE VACANCIES: This recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE: Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at https://www.
governmentjobs.
com/OnlineApplication/User/ResetPassword EEO STATEMENT: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to: recruitment.
services@alaska.
gov For applicant password assistance please visit: https://www.
governmentjobs.
com/js_lostpswd.
cfm?&topheader=alaska Contact Information Name: Joshua Sassé Title: Administrative Officer I 907 428 7006 joshua.
sasse@alaska.
gov Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits.
(Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See https://doa.
alaska.
gov/drb/programs/index.
html for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee https://doa.
alaska.
gov/drb/retirement/index.
html for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See https://doa.
alaska.
gov/drb/ghlb/employee/health/gymListing.
html for additional information