BUYER (Administrative Officer) - Range AME / 14

JOB Open to the general public and any current Municipal employee.
This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.
DEPARTMENT: PurchasingHOURS OF WORK: Monday through Friday; 8:00 a.
m.
to 5:00 p.
m.
LOCATION: City Hall 632 W.
6th Ave.
Anchorage, AK 9950 EXAMPLE OF DUTIES Under general supervision, responsible for performing formal and informal purchases to include administrative processes required in initiating, reviewing, soliciting, evaluating, and selecting vendors through a formal Invitation to Bid (ITB) award and informal buying processes through the Request for Quote (RFQ) function of the procurement cycle.
Assist Department/ Agency employees in the creation of Shopping Carts (requisitions) to include training and help on how to create changes to Purchase Orders (Contract Administration functions).
Process assigned shopping carts to obtain goods, supplies and non-professional services for the Municipality of Anchorage by creating new purchase orders (PO's) and Contracts for Sole Source and Cooperative purchases.
Process assigned shopping carts in SAP to create purchase orders (PO’s) and Contracts for goods and services as either Sole Source and Cooperative purchases or to create new Request for Quotes (RFQ’s) or Invitation to Bid (ITB).
Review of documents provided to determine the best procurement type.
Prepare the new RFQ and ITB folder by attaching all documentation.
Request to Bid Coordinator to prepare solicitation.
Review draft solicitations for accuracy and correct documentation.
Suggest any edits needed.
Request review of prepared solicitation to the requesting department for review and approval, then send to Supervisor for review and approval.
Ensure solicitation is posted by Bid Coordinator and all calendar events have been.
created and necessary people are invited to pre-bid conferences and bid openings.
Attend any pre-bid and openings to lead meeting and documents questions and bids.
Send bid tabulations and recommendation of award (ROA) to requesting department.
Review received ROA for accuracy.
Ensure any award documents are created and fully executed then process the shopping cart into a PO or Contract in accordance with the solicitation and ROA.
Serve as Contract Administrator for some Level II contracts.
Under supervisory guidance, perform contract management functions including assessing an agency's request for contract termination, coordinating with MOA Legal as necessary to mitigate the risk of liability from such termination, draft and finalize letter of termination where circumstances dictate it is in the best interest of the municipality to do so.
Contract Management duties may include, but are not limited to, negotiation of contract renewal, associated contract changes, issuance of contract, monitoring Annual Supply Contracts (ASC) to ensure contract compliance and updating Level II memos.
Process Amendments for assigned Annual Services Contracts (ASC).
Obtain Vendor and MOA signatures on ASC's.
Obtain MOA signature on contract amendments prepared by the using agency.
Make recommendations to management for contract termination (default, cause, convenience), prepare cure notices and contract termination memos for management approval.
Lead Trainer for Shopping Cart Training for new Shopping Cart processors.
Create training dates and invites, create, edit, and provide necessary training documents, lead an in-person training course.
Provide guidance and answers to attendees and provide follow-up training and answers.
Other duties as assigned include answering telephones, greeting visitors, answering basic questions regarding procurement procedures, attending, and taking notes at department meetings.
SUPPLEMENTAL INFORMATION Preference will be given to Anchorage Municipal Employees Association (AMEA) employees.
AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.
The Municipality of Anchorage participates in the U.
S.
Department of Homeland Security E-verify Program.
For more information, please go to https://www.
uscis.
gov/E-verify.
E-Verify® is a registered trademark of the U.
S.
Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check.
A background check encompasses criminal history, verifying education, and verifying dates of employment.
If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicants Alaska driver's license and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaska driver's license was first issued within one year prior to application, documenting an acceptable driving history.
The processing fee(s) are the responsibility of the selected applicant.
For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines.
Military Service Interview Preference: Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.
30.
031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran.
The attached documentation must show an honorable discharge or general (under honorable conditions) discharge.
The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.
30.
031 D must attach proof of current service to the application.
Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.
The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service.
The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service.
Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process: Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.
GovernmentJobs.
com website to log into their existing account (or to create an account) of their application profile.
Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.
NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage.
For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday – Friday 8:00am-5:00pm, Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571