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Posted : Thursday, January 25, 2024 09:43 PM
Job Details
Description
*JOB SUMMARY*
With limited supervision from the Operations Manager, the Administrative Assistant/Scheduler is responsible for providing administrative support to the Facilities Division and other DUS HQ departments during a very busy project season.
Key responsibilities include scheduling field personnel, dispatching new hires to various job sites, and performing other project related administrative functions.
This position requires flexibility, excellent communication skills, motivation, and ability to work in a fast-paced environment with shifting demands and priorities.
*REQUIRED QUALIFICATIONS* * High School Diploma or GED * 1-3 years of prior administrative support experience * Excellent verbal and written communication skills * Proven computer skills especially with Microsoft Outlook, Word and Excel * Strong customer service skills * Ability to multi-task and maintain a positive attitude under pressure * Able to work on an on-call basis on evenings and weekends, as needed * As a condition of employment, must be able to successfully pass the company’s pre-employment process including a criminal background check, driving record, drug test, and a post-offer physical *PREFERRED QUALIFICATIONS* * Associate’s degree or equivalent * Previous experience scheduling or dispatching employees to job sites * Previous North Slope related experience *ESSENTIAL FUNCTIONS* * Provides day-to-day support to the Facility Division; assists other HQ departments as needed * Schedules facility division employees.
Ensures schedules are updated constantly; communicates schedule related changes to the appropriate parties * Coordinates transfers of staff within the facilities division * Completes a variety of general administrative, clerical, and/or project related tasks in a timely, accurate and organized manner.
This includes but is not limited to: scheduling, typing, filing, data entry, record keeping, and distribution of correspondence * Assists the Operations Coordinator with making travel arrangements for employees to go to the job sites and provides coverage in the absence of the Operations Coordinator * Utilizes multiple computer-based programs and maintains databases to track and compile required data in support of compliance requirements for different headquarters units * Answers incoming calls, refers calls to appropriate person, and takes messages * Represents the company in a positive, courteous and professional manner * Expected to meet regular attendance goals of the company, relate well with other employees and managers, and perform according to company expectations * Ability to work in a constant state of alertness in a safe manner * Performs other duties and special projects as assigned *CORE COMPETENCIES* * Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations * Corporate Values: Understands, embraces, and integrates DUS corporate values into everyday duties and responsibilities * Safety and Security: Promotes a safe work environment for co-workers and customers * Customer Service: Identifies and responds to current and future client needs by providing excellent service to internal and external customers * Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization *JOB SPECIFIC COMPETENCIES* * Confidentiality: Demonstrates knowledge of appropriate procedures for handling sensitive and confidential information.
* Customer Service: Demonstrates knowledge of principles and processes for providing customer and personal services.
Strong customer service skills.
* Technical/Computer: The individual must be proficient with Microsoft Word, Excel, and Outlook; and computer knowledge including internet, and data entry skills.
* Teamwork: Demonstrates excellence in working collaboratively in a team environment.
Works well independently and as a team member.
* Oral/Written Communication: Excellent written and oral communication skills.
Speaks clearly and persuasively in positive and negative situations.
* Judgment: Exhibits sound and accurate judgment and makes timely decisions.
* Planning/Organizing: Prioritizes and plans work activities, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously.
Ability to establish and manage priorities.
Well organized, reliable and responsible.
* Independence: The individual is able to work in a diversified team oriented environment and is able to perform daily tasks with or without supervisor direction.
Ability to work independently and effectively with a team to meet deadlines.
*BENEFITS* Full-time regular employees have the opportunity to enroll in our health insurance (medical/dental/vision), life insurance, 401k retirement and short-term disability plans.
Full-time employees are also provided access to our Employee Assistance Program (EAP).
*WORKING ENVIRONMENT* The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.
*PHYSICAL DEMANDS* The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than 25 pounds.
*REASONABLE ACCOMMODATION* It is Denali Universal Service’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
*EQUAL OPPORTUNITY EMPLOYER* DUS is an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c) Job Type: Full-time
Key responsibilities include scheduling field personnel, dispatching new hires to various job sites, and performing other project related administrative functions.
This position requires flexibility, excellent communication skills, motivation, and ability to work in a fast-paced environment with shifting demands and priorities.
*REQUIRED QUALIFICATIONS* * High School Diploma or GED * 1-3 years of prior administrative support experience * Excellent verbal and written communication skills * Proven computer skills especially with Microsoft Outlook, Word and Excel * Strong customer service skills * Ability to multi-task and maintain a positive attitude under pressure * Able to work on an on-call basis on evenings and weekends, as needed * As a condition of employment, must be able to successfully pass the company’s pre-employment process including a criminal background check, driving record, drug test, and a post-offer physical *PREFERRED QUALIFICATIONS* * Associate’s degree or equivalent * Previous experience scheduling or dispatching employees to job sites * Previous North Slope related experience *ESSENTIAL FUNCTIONS* * Provides day-to-day support to the Facility Division; assists other HQ departments as needed * Schedules facility division employees.
Ensures schedules are updated constantly; communicates schedule related changes to the appropriate parties * Coordinates transfers of staff within the facilities division * Completes a variety of general administrative, clerical, and/or project related tasks in a timely, accurate and organized manner.
This includes but is not limited to: scheduling, typing, filing, data entry, record keeping, and distribution of correspondence * Assists the Operations Coordinator with making travel arrangements for employees to go to the job sites and provides coverage in the absence of the Operations Coordinator * Utilizes multiple computer-based programs and maintains databases to track and compile required data in support of compliance requirements for different headquarters units * Answers incoming calls, refers calls to appropriate person, and takes messages * Represents the company in a positive, courteous and professional manner * Expected to meet regular attendance goals of the company, relate well with other employees and managers, and perform according to company expectations * Ability to work in a constant state of alertness in a safe manner * Performs other duties and special projects as assigned *CORE COMPETENCIES* * Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations * Corporate Values: Understands, embraces, and integrates DUS corporate values into everyday duties and responsibilities * Safety and Security: Promotes a safe work environment for co-workers and customers * Customer Service: Identifies and responds to current and future client needs by providing excellent service to internal and external customers * Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization *JOB SPECIFIC COMPETENCIES* * Confidentiality: Demonstrates knowledge of appropriate procedures for handling sensitive and confidential information.
* Customer Service: Demonstrates knowledge of principles and processes for providing customer and personal services.
Strong customer service skills.
* Technical/Computer: The individual must be proficient with Microsoft Word, Excel, and Outlook; and computer knowledge including internet, and data entry skills.
* Teamwork: Demonstrates excellence in working collaboratively in a team environment.
Works well independently and as a team member.
* Oral/Written Communication: Excellent written and oral communication skills.
Speaks clearly and persuasively in positive and negative situations.
* Judgment: Exhibits sound and accurate judgment and makes timely decisions.
* Planning/Organizing: Prioritizes and plans work activities, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously.
Ability to establish and manage priorities.
Well organized, reliable and responsible.
* Independence: The individual is able to work in a diversified team oriented environment and is able to perform daily tasks with or without supervisor direction.
Ability to work independently and effectively with a team to meet deadlines.
*BENEFITS* Full-time regular employees have the opportunity to enroll in our health insurance (medical/dental/vision), life insurance, 401k retirement and short-term disability plans.
Full-time employees are also provided access to our Employee Assistance Program (EAP).
*WORKING ENVIRONMENT* The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.
*PHYSICAL DEMANDS* The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than 25 pounds.
*REASONABLE ACCOMMODATION* It is Denali Universal Service’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
*EQUAL OPPORTUNITY EMPLOYER* DUS is an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c) Job Type: Full-time
• Phone : NA
• Location : 11500 C St Ste 100, Anchorage, AK
• Post ID: 9003961662
