Staff Accountant

PeopleAK Job Description POSITION: Project Accountant DIVISION: Finance Division SUPERVISOR: Finance Manager JOB CLASS: Professional SALARY: $34.
00 Per Hour FLSA: Non-Exempt, Part-time Approved by Division Director: ________________________________ Date: ____________ Summary: Under the direction of the Finance Manager, the Project Accountant position combines responsibilities related to payroll administration and project accounting.
This position plays a key role in ensuring accurate financial records and supporting the smooth operation of payroll and project accounting functions within the organization.
Additionally, the incumbent will assist with audit preparation and various reconciliations for tribal accounting services.
Essential Duties and Responsibilities: * Understand and enforce accounting policies and procedures.
Request recommended changes/improvements to the accounting policies and procedures if needed to the Finance Division Director when necessary.
* Report discrepancies, non-compliance, and/or other potential unethical practices immediately to supervisor.
* Assist with projects such as but not limited to our Accounting services program and adhere to the requirements of the Memorandum of Understanding (MOU) Financial Guidance for Accounting Services.
Provide financial guidance and assistance to Tribal Councils.
* Assist and provide guidance to Tribes with cash, investments, and credit card reconciliations.
* Assist and provide guidance to Tribes with payroll reconciliations which includes payroll liability accounts, quarterly 941s, quarterly ESC, and W-2s.
* Assist and provide guidance to Tribes with vendor statement reconciliations which includes annual 1096, 1099, and accounts payable aging report for accuracy.
* Assist and provide guidance to Tribes with grant reconciliations which includes maintaining accurate grant receivable or unearned revenue balances.
* Assist and provide guidance to Tribes with year-end audit preparation which includes document requests prepared by client from auditor.
* Provides back-up support for the Staff Accountant to prepare required external grant fiscal reports.
* Provides back-up support for the Staff Accountant to perform draw downs on reimbursable grants on a bi-weekly basis to maintain cash for operations.
* Prepares and enters journal entries for approval.
* Assists with audit preparation and year end close for the annual financial statement and single audits for state and federal programs.
* Provide technical support to the service region when requested.
* Provides back-up support for the Payroll & Grant Accountant to process payroll, ensure accuracy and timeliness of payroll liability payments, and reconcile liability accounts when Payroll & Grant Accountant is on PTO.
* Conforms to policies and HIPAA regulations.
* Performs other duties as assigned or required.
Qualifications: * Graduation from an accredited college or university with a Bachelor's degree in Accounting, two to three years non-profit accounting experience required.
Knowledge, Abilities, and Skills: * Knowledge of current generally accepted accounting practices and principles for non-profit organizations.
* Knowledge of grant reporting processes and procedures.
* Knowledge of QuickBooks online preferred but not required.
* Knowledge of the Third Party Revenue Cycle preferred but not required.
* Knowledge of IRS requirements and procedures.
* Knowledge of payroll processes and procedures.
* Ability to work as a team member to ensure proficient accounting services.
* Ability to maintain sustained attention to detail and work under pressure.
* Ability to meet deadlines and manage multiple tasks concurrently.
* Ability to work independently from general instructions and broad work expectations.
* Ability to communicate detailed information to widely diverse individuals in a clear, concise, courteous manner to present a positive image of Chugachmiut.
* Knowledge of computer-based financial and accounting systems.
* Skill in entering data into a computer accurately and efficiently.
Work Environment: Our employees strive both for excellence in the services they provide and, through our Employee Values Statement, to serve with integrity.
This requires working in an environment where transparency and effective communication is essential.
We have tools and training to assist employees in sharing problems with a focus on resolving issues and correcting defective processes.
Customer Service: * Greet both internal and external customers with eye contact and a smile.
* Solicit and respond to client feedback to ensure customer satisfaction.
* Regular and punctual attendance is expected without excessive absences.
* Present professional behavior and appearance while representing.
* Practice and promote effective collaboration to accomplish the goals and objectives of the team.
* Support the Mission and Value Statements by creating solutions that add value to the operations.
Physical Environment: The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The position requires: the ability to sit for long period of time, normal range of hearing and eyesight, eye-hand coordination and manual dexterity to operate office equipment such as computer keyboard, photocopier, telephone, calculator, and may be required to lift approximately 30 pounds.
Travel to remote locations by boat, snowmobile, ATV or small plane is required and employee must be willing and able to travel.
Hours of Work: Hours of work are Monday to Friday, 8:30 A.
M.
to 5:00 P.
M.
, with one hour for lunch.
We maintain a drug and alcohol and/non-smoking work environment.
This description is intended to describe the essential job functions and the essential requirements for the performance of this job.
It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified.
Other functions may be assigned and management may, with or without notice, add or change the duties at any time.
Employees are employed “at will”.
[][]Employee Signature: ___________________________________ Date: ____________ Supervisor Signature: ____________________________________ Date: ____________ Revised 03/07/2024