Accounts Payable Technician - Ahtna, Inc

Summary The Accounts Payable Technician assists the Accounts Payable department with general accounting duties.
The Accounts Payable Technician also deals with administrative duties in the accounting office.
Essential Duties and Responsibilities Set up Vendors; with the knowledge of 1099-Misc IRS guidelines Distribute incoming mail for approvals Enter high volume invoices for multiple subsidiaries; verify authorized approvers General Ledger coding and project coding verification Check and verify all voucher edits, correct and post journals; non-manual check registers Complete bank transactions – initiate ACH payments and process manual check payments Select and cut checks for multiple companies on a weekly basis; attach backup and file Complete 1099’s - reconcile ledgers, review edit reports, print 1099’s Review travel, per diem, mileage and Corp Credit Card expense reports in Deltek for payments Process Mail outs – certified, regular and other ways of mailing items Research and resolve outstanding balances on invoices and statements Promptly and professionally handle the queries and requests of fellow employees and vendors, in person, through telephone or email communications General Administrative duties such as: copying, filing, scanning and organizing accounting office Other duties as assigned Minimum Qualifications A minimum of two (2) years of Accounts Payable experience that demonstrates ability to meet core competency requirements High School Diploma, or equivalent, required Operate 10 key by touch Must be able to type 40 wpm Preferred Qualifications Costpoint/Deltek experience Associates Degree in Finance or other related field Experience and knowledge of Alaska Native cultures Shareholder Preference Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.
Core Competencies To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily.
The competencies listed below are representative of the knowledge, skills, and/or abilities required.
These are in addition to the Core Competencies listed in the Employee Handbook that all employees are expected to demonstrate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ahtna Core Values: Understands and recognizes Ahtna’s cultural and traditional principles; leads by example through the demonstration of respect, integrity, professionalism, dedication, perseverance and courtesy; willingly shares information as appropriate; maintains and promotes a high standard of both personal and professional ethics; values and promotes education and development Accounting/Finance – The individual has a basic understanding of GAAP and has a working knowledge of general ledger, accounts payable, accounts receivable, payroll, income tax and banking Adaptability - Adapts to changes in the work environment; manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services.
This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan Ethics - Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, looks for and takes advantage of opportunities, asks for and offers help when needed Judgment – The individual displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process and makes timely decisions.
Works well under pressure Oral and Written Communication – The individual speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions, participates in meetings, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings and negotiates with employees, subcontractors and clients.
Writes clearly and informatively, presents numerical data effectively and is able to read and interpret written information.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action policies and respects diversity Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans, plans for additional resources, sets goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans, has ability to manage multiple priorities and projects simultaneously, has ability to work long hours to meet a deadline.
Problem Solving – The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully.
The individual understands the implications of new information for both current and future problem-solving and decision-making.
Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments Teamwork - Focuses on solving conflict, maintains confidentiality, keeps emotions under control, tries new things, balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests Physical Demands Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.
Work is performed in an office setting with ability to speak and receive phone communications often.
Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment.
Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM Experience Required 2 year(s): • A minimum of two (2) years of Accounts Payable experience that demonstrates ability to meet core competency requirements • High School Diploma, or equivalent, required • Operate 10 key by touch • Must be able to type 40 wpm Education Required High School Diploma/GED or better Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
41 CFR 60-1.
35(c)